Organizing Student Travel

Any Dartmouth Entity (department, program, or unit) organizing, administering, or funding Dartmouth Travel is responsible for ensuring their travelers are compliant with Dartmouth's Travel Safety Policy. In addition, when organizing Dartmouth Travel by students, follow the guidance below. For Dartmouth programs that include people who are under age 18, read through Dartmouth's Policies and Resources for Programs involving Minors.

Pre-Departure Orientation & Oversight

An in-person pre-departure orientation is considered best practice, especially for trip organizers, less experienced travelers, or travel to unfamiliar locations; however, at minimum Dartmouth Entities should disseminate these sharable resources during the travel planning process. For consultation on developing orientation materials for Dartmouth Travel, email the Travel Safety Working Group at global.dartmouth@dartmouth.edu.

Read through section IV of Dartmouth's Travel Safety Policy for information on the oversight responsibilities of Dartmouth Entities including ensuring compliance with the policy; communicating emergency response plans; maintaining records of signed risk acknowledgement and release of liability forms, travel itineraries, emergency contacts, and on-site contact details; and issuing academic credit.

Travel Exceptions and Travel Registry Requirements for Student Group Travel

If the student group travel will include destinations where a travel exception is required, the lead organizer can apply for a single travel exception for the group by listing all the travelers' names. Similarly, organizers can register their group's travel or ensure each participant registers their own travel in the Travel Registry. Registration in the Travel Registry is required for all Dartmouth Travelers traveling to international locations.