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Organizing Student Travel

Any Dartmouth Entity (department, program, or unit) organizing, administering, or funding Dartmouth Travel is responsible for ensuring their travelers are compliant with Dartmouth's Travel Safety Policy. In addition, when organizing Dartmouth Travel by students, follow the guidance below. For Dartmouth programs that include people who are under age 18, read through Dartmouth's Policies and Resources for Programs involving Minors.

Pre-Departure Orientation & Oversight

An in-person pre-departure orientation is considered best practice, especially for trip organizers, less experienced travelers, or travel to unfamiliar locations; however, at minimum Dartmouth Entities should disseminate these sharable resources during the travel planning process. For consultation on developing orientation materials for Dartmouth Travel, email the Travel Safety Working Group at global.dartmouth@dartmouth.edu.

Read through section IV of Dartmouth's Travel Safety Policy for information on the oversight responsibilities of Dartmouth Entities including ensuring compliance with the policy; communicating emergency response plans; maintaining records of signed risk acknowledgement and release of liability forms, travel itineraries, emergency contacts, and on-site contact details; and issuing academic credit.

 

Updated Feb 29, 2024