FAQs for ViaTRM Travel Registration

According to Dartmouth Travel Safety Policy all international Dartmouth travel needs to be registered. The information provided is confidential and only used in the event of an emergency.

Access Dartmouth's ViaTRM here: https://dartmouth.via-trm.com

• Dartmouth uses Dartmouth SSO for authentication into ViaTRM. 

Access Dartmouth's ViaTRM here: https://dartmouth.via-trm.com

• Authenticate with Dartmouth SSO
• Click Via Travel in the main navigation menu
• You will land on the My Travel view
• Click + Create New Plan
• At a minimum, fill out all required fields. Plan names should be relative to your trip's purpose - ex.  Swedish Fish Conference 2024
• Click Save New Plan 

For details on how to access and utilize your Traveler Profile in ViaTRM, please see the following article: viaTRM.com: What is a Traveler Profile.

• Please note that some information for students is brought in from the student information system, including your primary emergency contact information. You will have the option for adding another emergency contact.
• For staff and faculty, only your name and NetID are pre-populated in your profile. Please update your profile with your emergency contact information.
• If any pre-populated information in your profile is inaccurate, please reach out to the student information team to have them update your information. 

The following information will be needed to complete your travel registration:

• Detailed travel itinerary
• Transportation details (e.g., mode(s) of transportation)
• Lodging (e.g., check-in/ check-out dates; lodging name, address and phone number; type of lodging) 
• Activities (you will have the opportunity to include additional information about activities you might participate in as part of your travel) 

Once created and saved, you can either continue to build your itinerary or return later to update the your plan in "My Itinerary"

• Click + Add Detail
• Click Transportation, Housing, or Activity
• Click Continue
• Fill out required information and any additional info, as desired
• Click Add

The lead organizer will apply for a single travel exception for the group using the Travel Exception for Groups application. Please contact Global Dartmouth for assistance with group travel registration.

To determine if you will need a travel exception for your destination location, please refer to the below lists based on your traveler type. For group travel, please select the link that would represent best represent your group. If undergraduates are part of the group please use the undergraduate list. 

• Undergraduate 
• Graduate
• Faculty and Staff

• Individual Exception Application
• Group Travel Exception Application

For questions about ViaTRM, including programming, registering your travel, or exceptions process questions contact: Global Dartmouth

Faculty, staff and students should email help@dartmouth.edu or call 603-646-2999. Alumni should email alumni.help@dartmouth.edu or call 603-646-3202.