Travel Exception

Given the ever evolving nature of the COVID-19 pandemic and consequent travel restrictions, all Dartmouth-sponsored international and domestic travel for students, faculty and staff outside of New Hampshire and Vermont is prohibited until further notice.

Faculty, staff, and graduate and professional school students may petition for a travel exception if they feel the proposed Dartmouth-sponsored travel is essential for Dartmouth or essential for the continuation of their educational or scholarly program.

Essential travel is defined as travel that:

  • Advances critical research in the national or global interest;
  • Preserves the continuity of research that cannot be repeated, replaced, performed remotely or by proxy, or that is necessary to preserve the safety/well-being of research subjects;
  • Supports a critical Dartmouth research, educational, or administrative/operational activity that cannot be deferred or accomplished remotely;
  • For graduate students, maintains progress toward academic degree and that cannot be postponed, replaced, or accomplished remotely or by proxy; and
  • For post-doctoral trainees, maintains progress in the training program that cannot be postponed, replaced, or accomplished remotely or by proxy.

Geisel medical students traveling domestically to complete required clinical clerkships at Dartmouth-affiliated training sites may contact Geisel’s Office of Clinical Education for approval rather than petitioning for a travel exception. At this time, undergraduate students are not eligible for a Dartmouth-sponsored travel exception. 

The process of petitioning for a travel exception includes the following steps:

  1. Traveler prepares written proposal to their dean or vice president including the proposed dates of travel, location of travel, name of their chairperson or supervisor, and reason why the travel is essential for Dartmouth or for the continuation of their educational or scholarly program.
  2. Dean or vice-president provides written approval (to be uploaded with questionnaire - see below).
  3. Traveler then completes risk mitigation questionnaire found at https://dartmouth-provgcc.terradotta.com/ providing details of known risks of the travel location and steps to prevent/minimize those risks, and submits with the approval received from their dean or vice-president.
  4. After review of the questionnaire, the Office of the Provost provides final approval.
  5. Traveler is notified by email from the Office of the Provost if their travel exception has been approved.